请求公寓记录
As a condo owner in Ontario, you have the legal right to access your condominium’s records. These documents contain vital information about how your condo is managed, how funds are spent, and what decisions are made on your behalf by the condominium management or board of directors.
However, obtaining these records is not always straightforward. You must submit a formal written request following Ontario’s Condominium Act, specifying which condo documents you need and whether you wish to receive physical or electronic copies
Types of Condominium Records You Can Request
Under Ontario law, condominium owners are entitled to access various records that ensure transparency and accountability within their community. These include:
- Property-related agreements – contracts with service providers, contractors, and vendors.
- Annual budgets and financial statements – details of the condo corporation’s income, expenses, and reserves.
- Condo declaration, by-laws, and rules – the foundational documents outlining how the condominium is governed.
- Minutes of board and owners’ meetings – summaries of discussions and decisions made during meetings.
- List of owners and addresses – contact information maintained by the condo corporation.
- Reserve fund studies and status certificates – important for understanding the condo’s financial health.
- Any additional records required by law or the condo’s governing documents.
These condo documents allow owners to monitor how the condominium corporation operates, verify that decisions comply with the law, and ensure proper condominium management practices are followed.
Why Condo Document Review Matters
A condo document review is essential not only for current owners but also for anyone considering buying a condo unit. Reviewing key documents can help identify potential issues such as:
- Poor financial management or high outstanding debts
- Pending lawsuits involving the condo corporation
- Upcoming special assessments or maintenance projects
- Disputes between the board and owners
- Violations of condo rules or improper governance
If you are planning to purchase a condo, a lawyer can perform a condo document review to help you make an informed decision. For current owners, reviewing these records helps ensure your rights are being respected and your community is being properly managed.
When Access to Condo Records Is Denied
Sometimes, condo boards or property managers may delay or deny access to records without valid reasons. Common issues include:
- Ignoring formal record requests
- Providing incomplete or outdated documents
- Refusing to release financial or board meeting details
- Charging unreasonable fees for copies
In such cases, you may file a formal complaint with the Condominium Authority Tribunal (CAT) or seek legal assistance to enforce your right of access.
Our legal team can help you prepare a formal request, review your documents, and represent you if your condo corporation refuses to comply with the law.
How We Can Help
At Juzkiw Law, we assist condo owners and buyers throughout Ontario with issues related to condo documents and condominium management. Our services include:
- Preparing and submitting formal requests for condo records
- Conducting condo document reviews for buyers and owners
- Interpreting financial statements, by-laws, and meeting minutes
- Handling disputes over denied access to condominium records
- Advising on compliance with the Ontario Condominium Act
If you are facing difficulties obtaining your condo records or need help understanding your documents, we’re here to guide you through the process.
Call us today at (416) 221-2221 for professional assistance with your condo record request or review.
FAQs About Condominium Records and Document Review
Condominium records are official documents maintained by the condo corporation, including financial statements, meeting minutes, contracts, and governing documents that detail how the condo is managed.
You must complete and submit a written request form under the Ontario Condominium Act, specifying the records you need and whether you want a copy or inspection only.
They may only refuse if the records are exempt under the law (for example, if they contain personal or privileged information). Otherwise, you have a legal right to access them.
Condo corporations must respond to your written request within 30 days. Failure to do so may justify a formal complaint to the Condominium Authority Tribunal (CAT).
A lawyer can interpret complex documents, spot legal or financial risks, and ensure the condo corporation complies with provincial laws — protecting your investment.
Condo corporations may charge a reasonable fee for preparing and delivering copies. If the fee seems excessive, you can challenge it through legal channels
Yes. Many condo corporations allow digital copies for convenience, provided you specify this in your written request.
Skipping a condo document review can expose you to hidden issues like debts, legal disputes, or poor management — which may affect your ownership experience or resale value.
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