Workplace Policies in Ontario
As an employer, you have a legal and ethical responsibility to treat employees fairly and maintain a safe, inclusive workplace. This obligation — known as the duty to accommodate under Canadian human rights law — ensures that every employee is respected and protected from discrimination, harassment, and unsafe conditions.
Establishing clear and effective workplace policies is essential to achieving these goals. Policies serve as a foundation for an organization’s culture, outlining acceptable behaviors, company values, and procedures for addressing issues such as workplace harassment and violence. With strong policies in place, employers can create a dignified, professional environment that attracts and retains motivated employees.
A well-crafted workplace harassment policy and workplace violence and harassment policy not only help protect employees but also safeguard the employer from legal liability. These policies must be regularly reviewed and communicated to all staff to ensure awareness and compliance.
What Should Be Included in a Workplace Policy
Every workplace policy should be clear, comprehensive, and tailored to the organization’s unique needs. It should include:
- Purpose and Objective – Explain why the policy was created and what it aims to achieve.
- Scope – Define who the policy applies to (employees, contractors, management, etc.).
- Expected Conduct – Clearly state what behavior is acceptable and what is not tolerated in the workplace.
- Consequences for Non-Compliance – Outline the disciplinary actions or procedures if someone violates the policy.
- Reporting and Investigation Procedures – Describe how employees can report issues and how complaints will be handled confidentially and fairly.
Having these elements ensures your workplace policies foster accountability, transparency, and respect among all team members.
Developing a Workplace Harassment and Violence Policy
Every Ontario employer is required under the Occupational Health and Safety Act (OHSA) to develop and implement a workplace violence and harassment policy. This policy must address how to prevent, report, and respond to incidents of workplace harassment or violence.
Key elements include:
- Preventive measures to reduce risks of harassment or violence
- Clear definitions of harassment and workplace violence
- Reporting channels and confidentiality protocols
- Steps for internal investigation and follow-up
- Training and education for all employees
By implementing these protections, employers not only comply with legal requirements but also promote a culture of trust and respect.
How Juzkiw Law Can Help
At Juzkiw Law Firm, we help employers draft, review, and implement workplace policies tailored to your organization’s goals and legal obligations. Whether you need a workplace harassment policy, a workplace violence and harassment policy, or a comprehensive employee handbook, our team ensures your policies meet all employment and human rights standards.
We also assist in dispute resolution, internal investigations, and legal compliance matters — helping you maintain a safe and fair workplace for everyone.
Call us today at (416) 221-2221 for guidance on developing effective workplace policies that protect both your business and your employees.
FAQs About Workplace Policies in Ontario
They set clear expectations for behavior, ensure legal compliance, and help prevent workplace conflicts or discrimination.
Yes. All employers are required to establish and maintain a written workplace harassment policy under the OHSA.
A workplace harassment policy addresses unwanted behavior such as bullying or discrimination, while a workplace violence and harassment policy also includes threats or acts of physical harm.
Absolutely. A lawyer experienced in employment law ensures that your workplace policies comply with current legislation and protect your organization from potential legal disputes.
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